Project Coordinator

Department

Operations

Department

Operations

Position Type

Full Time

Classification

Non-Exempt

Rayburn is a growing generation and transmission (G&T) cooperative. We are looking to add to our dynamic organization of high performing people who carry high accountability and ownership of Rayburn’s core values of respect, integrity, excellence, and innovation, and are creative to meet the challenging demands of their role.

General Summary

Responsible for project tracking, data entry, scheduling, file management, corresponding with multiple parties, preparing reports and documents, and organizing day to day routine tasks. Provides administrative support to the Project Coordinator Supervisor and Operations Department.

Principal Duties and Responsibilities / Knowledge

• Manages multiple priorities and works effectively in a deadline-driven environment.
• Creates purchase orders and supports project workflows and processes.
• Assists with the development and submittal of contract and project related status reporting.
• Provides support between Rayburn employees and contractors, brokers, vendors, and suppliers.
• Updates file share locations so that documentation remain current and accessible.
• Prepares and tracks contracts in contact management software (e.g. AIA).
• Submits new project request forms to Accounting Department.
• Tracks and verifies certificate of insurance (vendors, services, and contractors).
• Manages and updates project management platform (e.g., Monday.com).
• Monitors and maintains the Operations team calendar, deadlines, deliveries and material delays for field operations and project coordination.
• Schedules, prepares and organizes appointments and meetings for the Operations Department.
• Facilitates communication between office and field personnel.
• Provides timely updates to team on project changes or delays.

Key Accountabilities

• Complies with all policies, procedures and confidentiality requirements or obligations, effective as a result of employment with Rayburn.
• Timely shares complete information with others including Rayburn management and staff, contractors, and other third parties, as required.
• Delegates jobs and tasks, as approved by supervisor, to appropriate employees, providing complete information and resources to properly complete such jobs and tasks.
• Timely provides Rayburn management with complete reports on work and tasks performed as such reports are requested or required.
• Performs any other duties as assigned by supervisor or executive management.

Job Specifications / General Requirements